General 
1.
Q: What is CVL-AD System?
Ans: CVL Academic Depository (CVL-AD) is repository developed to facilitate issuance and storage of academic awards to students in an online depository system on the pattern of Securities Depository.
2.
Q: Who are the stake-holders in CVL-AD system?
Ans: : Academic Institutions, Students and other Verification Users (Employers, Banks, Consulates, Academic Institutions) are the main stakeholders in CVL-AD system.
3.
Q: How does CVL-AD system operate and who provides the Depository Services under CVL-AD system?
Ans: The Students Academic Awards are uploaded and managed by the Academic Institution (Universities, Boards, INIs)whereas, CVL-AD provides the platform to upload and safely store the data in its Depository.
4.
Q: How do I/we register myself/ourselves in CVL-AD?
Ans: : You can visit the CVL-AD Portal on https://www.academicdepository.com/ for registration.
Students 
1.
Q: What is CVL-AD System?
Ans: CVL Academic Depository (CVL-AD) is repository developed to facilitate issuance and storage of academic awards to students in an online depository system on the pattern of Securities Depository.
2.
Q: How do I register myself on CVL-AD?
Ans: You can visit CVL-AD Portal at https://www.academicdepository.com/ and select register as a Student. You can use your Aadhaar to register on CVL-AD by using the offline Aadhaar registration option. The guideline document is available on the signup page. This registration method is completely electronic and happens quickly.
3.
Q: Can I register myself in CVL-AD if I do not have Aadhaar number or my current mobile number is not seeded in my Aadhaar number?
Ans: In such a case, you can visit Aadhaar enrolment centre and apply for Aadhaar or update your mobile number in your Aadhaar record. However, if you are not able to enroll for Aadhaar or update your mobile number, CVL-AD facilitates you to register using the Non-Aadhaar registration option. In non-aadhaar based registration, the registration needs to be approved by the student’s respective Academic Institution and only then the unique CVL-ID is generated.
4.
Q: Now my CVL-AD account is created, how do I get access to my certificates?
Ans: CVL-AD will make all your certificates which have been uploaded by its participating Academic Institutions available in your online CVL-AD account. You can access all the certificates at all times. Following needs to be ensured for this:
⢠Your registration on CVL-AD is completed as per previous question.
⢠You submit your Aadhaar Number or CVL-ID to your Academic Institution.
⢠Your Academic Institutions join CVL-AD and lodge your certificate records with your CVL-ID.
5.
Q: How do I know if my Academic Institutions are participating in CVL-AD?
Ans: CVL-AD Portal will maintain a list of all Academic Institutions which are participating in CVL-AD system. Please refer to the same on
https://www.academicdepository.com/NAD/academicIns.action?activePage=academicIns.
6.
Q: Would my digital certificates available in CVL-AD system be widely accepted by employers etc?
Ans: The Academic Awards on CVL-AD are issued, digitally signed and uploaded by respective Academic Institutions providing genuinity to the accessed academic awards. This greatly increases the security, authenticity and verifiability of the certificates and bring Trust factor for genuine certificates.
7.
Q: Can I get printed copy of my digital certificates from CVL-AD system?
Ans: You may download and print the Academic awards, however, only the digitally signed soft copy of the awards on CVL-AD are considered genuine. The genuine hard copies of the awards may be requested from the respective Academic Institutions.
8.
Q: How is it ensured that digital certificates accurately reflect my records?
Ans: CVL-AD system provides significant operational and technical safeguards to ensure that certificate accuracy is ensured. Academic Institution directly uploads and lodges the records in CVL-AD system after conducting thorough verification of Award details and digitally signing these Awards. However, if you ever find some discrepancy in your digital certificates, CVL-AD will facilitate you to lodge a grievance so that same can be taken up with concerned Academic Institution for verification / rectification.
9.
Q: Whether student can generate soft copy of document from CVL-AD and its validity?
Ans: Student can generate soft copy of document in PDF format online. As explained above, it will be digitally signed by the Academic institution and hence will exhibit validity.
10.
Q: Who can access my CVL-AD Certificates?
Ans: CVL-AD framework respects privacy of the data and records of each person. Certificates can be accessed only by the Student to whom it belongs (as identified by the lodging Academic Institution). Other Verifiers who are specifically authorized by the Student can also access these Awards.
11.
How do I come to know if some Employer (Verifier) requests for verification of my certificate?
Ans: If some employer requests for a verification of your certificate record, CVL-AD will notify you by sending an Email / SMS. You can then log-in to your account, review the details of the request and approve / reject the same.
12.
Q: Can I seed my Aadhaar Number to an existing registration which was done earlier using CVL-ID?
Ans: Aadhaar (offline eKYC) is only one of the registration methods available. Aadhaar number is not stored on CVL-AD and hence there is no need nor provision to seed/link Aadhaar number with your non-Aadhaar CVL-AD registration.
13.
Q: How do I request AI to seed CVL-ID to an award that is already uploaded by the AI in the CVL-AD system?
Ans: You will need to approach the AI to seed your CVL-ID in a certificate record which is already uploaded on CVL-AD. AI will verify the details of the same and the details of the certificate record. CVL-AD system will facilitate the AI to retrieve the said record and seed the CVL-ID. Thereafter, such a record will be automatically mapped to your CVL-AD account.
14.
Can I request the CVL-AD system to share my award details to a verifier?
Ans: Yes, you can request the CVL-AD system to share your award details with any Verifier.
15.
Q: What are the charges that I need to pay for CVL-AD services?
Ans: The Student account registration charges on CVL-AD is ₹100/-
16.
Q: Can I give my consent / disapproval without registering in CVL-AD?
Ans: No. You have to be registered with CVL-AD to enable you to give consent / disapproval for any verification request.
17.
Q: Is there some time limit by which I have to approve / reject a verification request?
Ans: Yes, you have to provide the approval / rejection for the same within reasonable time. Presently, the same is fixed at 7 days.
18.
Q: What would happen if I do not accord approval / rejection within prescribed time?
Ans: If you do not accord approval / rejection within reasonable time, the request is considered as infructuous and becomes ineffective.
19.
Q: I have awards from two or more AIs. Can I allow verification only for some of the awards held by me?
Ans: Yes. You can choose to allow verification only for some of the awards held by you.
20.
Q: Can Student upload any award that is in his/her possession and share with Verifier?
Ans: Student cannot upload award of this nature as only AI will be able to upload and lodge awards in CVL-AD. The student can ask CVL-AD for retrieval of an existing award and share it with Verifier.
21.
Q: Process for Foreign student including student registration, mapping of degree, OTP, verification and consent by student?
Ans: : In case of foreign student, CVL-AD will communicate CVL-ID (as they will not be having Aadhaar Number) on the email id updated by the student during her/his registration.
22.
Q: I have registered Non-Aadhaar based. I have not received my CVL-ID?
Ans: Your registration needs to be approved by your Academic Institution for your CVL-ID to be generated. Kindly get your registration approved.
23.
Q: I am doing Aadhaar based registration but by Address details are not coming properly and I cannot proceed further.?
Ans: You may proceed with Non-Aadhaar based registration and have your registration approved by your Academic Institution for receiving CVL-ID.
24.
Q: I have registered but I cannot login?
Ans: Non-Aadhaar based registrations need to be approved by your Academic Institution for your CVL-ID to be generated and to be able to login into your CVL-AD account.
Aadhaar based registrations' CVL-ID is immediately generated and is login ready.
25.
Q: I have forgotten my username/password?
Ans: You may use your email ID or your CVL-ID as username/loginID. If your do not recollect your password, you may reset the password from 'Forgot Username/Password' module on the login page.
26.
Q: I cannot see Academic Institution(AI) details (roll and enrollment no and my Course and university) in my profile?
Ans: You may login to your account and add/edit your Academic Institution details from under the Profile section.
27.
Q: I cannot see my photo/signature in my profile?
Ans: You may login to your account and add/update your photo/signature from under the Profile section. Your photo/signature needs to be in .jpg format with size less than 30kb.
For Aadhaar based registrations, only signature can be updated.
28.
Q: I have made a mistake in registration details. How can I correct it?
Ans:You may login to your account and update your registration details from under the Profile section.
For Aadhaar based registrations, Aadhaar related details cannot be modified as they are linked to Aadhaar database.
29.
Q: There are no Awards in my account?
Ans: You may try to 'Claim' your Award from the 'Claim' tab in your login. If you still don't find your Awards, your University/Board has to upload your academic award on CVL-AD system. Kindly request the Academic Institutes to upload your Student Academic Awards on CVL-AD System.
30.
Q: How can I add my Award?
Ans: The Awards can only be uploaded by Academic Institutions. Kindly contact your Academic Institutions asking them to upload your awards on CVL-AD and provide your CVL-ID to the Academic Institutions.
31.
Q: I tried to claim Award, but I don't see my University/Board name?
Ans: Your University has not yet registered or uploaded any academic award on CVL-AD system. The name will not appear unless they do so. Kindly request the Academic Institutes to upload Student Academic Awards on CVL-AD System.
32.
Q: My Father's/Mother's name is not showing in my profile?
Ans: You can update it by logging into your account and from under profile section and downloading updated profile PDF file from same section.
Academic Institutions (AIs)
1.
Q: Should we register with both the Depositories to upload our awards?
Ans: No, you need not register with both the Depositories.
2.
Q: What is the procedure for registering with CVL-AD?
Ans: You will be required to sign an agreement with the CVL-AD. CVL-AD will thereafter give the authorized person login and password. This can be used by the authorized person to create more users based on the needs.
3.
Q: What are the preparations we have to ensure before lodging the records in CVL-AD?
Ans: The responsibility for accuracy and authenticity of certificate records and identity of the students rests with you.
Therefore, you need to ensure that certificate data is thoroughly verified and authorized persons lodge the records in CVL-AD under their digital signatures. In order to create an institutional framework for operating CVL-AD services,
it is suggested that a Nodal Cell be created in all AIs and such cell ensures that various CVL-AD functions are effectively executed. The Nodal Cell will be nodal point of contact with CVL-AD and should comprise of officers with adequate technical knowledge.
4.
Q: How do we identify the Student to whom a certificate record belongs?
Ans: While lodging the records in CVL-AD you need to seed the CVL-ID of the student so that the certificates are mapped directly to students and securely made available to them. Seeding of CVL-ID can be facilitated by AI or its affiliated colleges.
5.
Q: How is a certificate record uniquely identified in AD system?
Ans: CVL-AD system will issue a unique CVL-AD Certificate ID to each certificate record in CVL-AD system.
6.
Q: Whether CVL-AD will introduce uniform format of certificate?
Ans: Presently, the individual format of each University/AI is acceptable.
AI can upload/lodge awards by providing pdf copy of the awards (certificates) issued by them along with the meta data and complete data digitally signed by the authorized signatory of AI.
Such files will be digitally signed by AI. Alternatively, AI can upload / lodge data digitally signed by the authorized signatory and provide us with a template, which will be used by us to marry the data into the template, and generate the same.
Thereafter, authorized person of AI would be required to digitally sign all the award images.
7.
Q: Whether, CVL-AD can arrange for the digital signature for AI Official?
Ans: CVL-AD will extend necessary assistance in getting digital signature for AI official.
8.
Q: In case of digitally signed documents, whether further process required on document upon expiry of digital signature?
Ans: Once document is digitally signed it becomes valid document and remains valid till the expiry of the digital certificate or till its revocation by the AI.
9.
Q: Whether, AI will be required to issue physical certificate to Students upon joining CVL-AD?
Ans: It is left to the discretion of AI.
10.
Q: Whether, Student can generate soft copy of document from CVL-AD and its validity?
Ans: Student can generate soft copy of digitally signed document in PDF format online.
11.
Q: For past records where AI has no data but has only images be uploaded to CVL-AD?
Ans: The images can be given. However, the images have to be digitally signed by AI.
Further, the images should be accompanied by meta data, which will have basic data (few fields viz. Student name, Roll no., etc.) and also complete data (all data items which appear on the awards).
If the AI cannot give the complete data, they can get the same data entered by some professional agency or we can get a professional agency do this for specified fees.
12.
Q: Can verification happen without the consent of a Student, say if the AI permits. In other way, can AI permit verification without student’s consent?
Ans: The awards that are uploaded by the AI themselves can be accessed by them anytime they wish to, as these awards belong to them. However, for accessing/allowing access to a third party (other than issuing AI and Student) Stuudent consent is mandatory.
13.
Q: Is it that CVL-ID of a foreign Student will be known by the Academic Institution (AI) first and then he/she will be communicated about the same by the AI?
Ans: For a student who do not have Aadhaar Number and/or register using non-Aadhaar method, CVL-ID will be issued upon their registration approval by the Academic institution. The CVL-ID will then be communicated to the respective student over email, whereas the Academic Institution can access it from within the system.
14.
Q: What will be the status of the academic awards of those Indian students (including Overseas Citizens of India) who, due to one or the other reasons, may not be able to get Aadhaar number for some length of time?
Ans: Any student who does not have Aadhaar at the point of registration can do non-Aadhaar based registration. Such registration will become active upon registration approval by the academic institution on CVL-AD system.
Ans: For a student who does not have Aadhaar Number, CVL ID will be issued by NAD system.ÃÂ The CVL ID is provided to the student when he/she registers in the system.ÃÂ The student would then communicate his CVL ID to you as an AI for seeding the same in the awards that would be issued by the AI.
15.
Q: If any change in the Transcript or Pass Certificate is to be incorporated, due to revision of Marks/Grades, then will it be possible to dislodge the academic award and lodge the revised one?
Ans: As an Academic Institution which has uploaded the award, you will be able to modify/change details to any of the awards uploaded/lodged by you by recalling the awards and updating the same with the fresh details.
16.
Q: In case where a scanned or photocopy of a past academic award is not available, but the soft copy is available, can the Academic Institution lodge a certified Duplicate copy of the award? If allowed,
what type of signature will be applicable for such a duplicate certificate/transcript, digital or conventional, since it may be a certificate/transcript of a past year?
Ans: You can upload the image of the award. You need not term it as duplicate as the CVL-AD system only carries the image/data contained in the award issued by you in the paper form.
17.
Q: We would like to know about the Security precautions, if any, while lodging awards from Academic Institution’s portal to CVL-AD because it is a transition phase rather a grey phase?
Ans: The awards would be uploaded/lodged only by an authorized user of the Academic Institution. Further we will be incorporating a Maker-Checker concept to the uploading/lodging of awards. Also the person who uploads the award would be required to digitally sign the data / images so uploaded.
18.
Q: During admission time, the Academic Institutions may also have to act as verifiers through CVL-AD.
(a)
Will an AI have to do a separate registration like a general verification agency and pay charges for every case of verification as well as wait for receipt of permission from the concerned student (rather a candidate) to be verified?
Ans: AI will register only as an AI. The AI would typically be able to upload/lodge awards, modify/edit awards, verify awards (issued by themselves as well as by other AIs). A separate Verifier user can be created within existing registration by AI. Hence, separate registration for verification purposes is not envisaged.
(b)
If an AI will have to follow all procedures like other verification agencies, then can the AIs be allowed to avail the option of verification by paying a fixed annual charge rather than multiple numbers of small transactions?
Ans: Payment mechanism could be structured.
19.
Q: Can we upload past awards in the CVL-AD?
Ans: Yes. You can upload awards for the past years in the CVL-AD. However, for effectively uploading any award, the complete data including student identity should be provided to the CVL-AD.
20.
Q: Can we consent to verification of an award if the student does not give his/her consent?
Ans: No. The AI cannot give consent to a Verifier to view an award unilaterally. Verifier will be able to view awards only with the explicit consent of the student.
21.
Q: Will we get any kind of MIS and reports from CVL-AD?
Ans: Yes. Standard MIS will be provided to you to get the required information and also objectively decide on various aspects of certificate records issuance and verification.
22.
Q: What are the financial implications involved in the CVL-AD proposal at AI end?
Ans: The implied charges are mentioned in the Annexure A on the SLA to be signed between the Academic institution and CVL-AD.
23.
Q: What will be the AI share/charges for verification of student’s certificates?
Ans: AI Verification fees will be collected from the Verifier and passed on to AI.
24.
Q: Payment is to be made to whom?
Ans: In the case of upload, payment will be made by AI to CVL-AD. The payment would be instance based. In the case of Verifications, payment will be made by the Verifying entity to CVL-AD and then CVL-AD shall remit the payable amount to AIs at the end of the month along with a statement.
Verifiers
1.
Q: How do we register on CVL-AD System?
Ans: You can register online at https://www.academicdepository.com/NAD/employerInit.action?activePage=regactemployerInit s
2.
Q: How do we submit verification request on CVL-AD system?
Ans: This can be done online using your CVL-AD User Log-In. You can request for a certificate verification based on certificate details such as issuing AI Name, Course details, Year of passing, Student Roll Number. You can also verify the certificate using CVL-AD issued Certificate ID. System will receive your request and notify the concerned student to approve / reject the request. Based on approval of the student you will be able to verify the certificate.
3.
Q: How much time would it take for us to verify the certificate?
Ans: The certificate would be made immediately available to you for verification after the student has provided his / her consent.
4.
Q: Can we verify an award without the consent of the student?
Ans: No. Any award can be verified by you only with the explicit approval of the student.
5.
Q: Is there some time limit by which the Student has to approve?
Ans: Yes, the Student has to provide the approval for the same within reasonable time. Presently the same if fixed at 7 days.
6.
Q: What would happen if the Student does not accord approval within reasonable time?
Ans: If the Student does not accord approval within reasonable time, the request is dropped. You will be required to raise a fresh request, if you wish to verify the said award.
Page Last Updated on :July 30, 2018 12:05